Committees

Committee Responsibilities

• Plan and execute AGM
  • Compile agenda
  • Venue arrangements
  • Notification of members
  • Collect reports for presentation
  • Set up voting process
  • Coordinate speakers

Coordination Requirements

• Director of Governance
  • Protocols are followed
  • All elements are included per Bylaws
• Director of Marketing
  • Development of marketing materials and advertising
• Director of Membership
  • Voting list
  • Notification of meeting to members

Chair – Val Patrick

Annual General Meeting Organization Committee

Committee Responsibilities

• Develop and administer member service programs
  • member to member benefits
  • manage links to training and small business specialists
  • recommendations for networking events

Coordination Requirements

• Director of Marketing
  • Assistance with promoting benefits to members
• Director of Membership
  • Current membership listing for invitations
• Director of Events
  • Networking event coordination
• Director of Government Relations
  • Communications regarding member benefits through other Chamber associations

Chair – Anita Levesque

Member Services Committee

Committee Responsibilities

• Develop and maintain the SCoC website
  • Maintain current member directory & contact listing
  • Promotion of Chamber events & maintenance of community events calendar

Coordination Requirements

• Director of Governance
  • Ensure site compliance with applicable legislation
• Director of Membership
  • Communication of current membership list and membership drive details
  • Communications regarding member benefits through other Chamber associations
• Director of Marketing & Communications
  • Board approved marketing content
• Director of Events
  • details for chamber events for calendar inclusion
• Director of Special Projects
  • Promotion and updates on ongoing/ upcoming projects
• Director of Community Relations
  • details for community events for calendar inclusion
• Director of Government Relations
  • Relay information for business member grant opportunities etc

Chair – Anita Levesque

Website Committee

Committee Responsibilities

• Maintain social consistent media presence on various platforms
• Submit external ads and articles for approval prior to submission to local news outlets etc

Coordination Requirements

• Director of Membership
  • Provide membership contact list for communications as required
  • Provide information regarding membership drives
• Director of Marketing & Communications
  • Ensure postings fit with SCoC vision
  • Collaborate with website committee to ensure cohesive messaging
• Director of Events
  • Provide details of upcoming events for promotion
• Director of Special Projects
  • Relay information regarding special projects-fundraising/sponsorship requests, milestone achievements
• Director of Beautification
  • Relay information regarding sponsorship/volunteer requests
• Director of Community Relations
  • Provide community feedback, event information

Chair – Erin Jenkins

Social Media & Press Committee

Committee Responsibilities

• Develop and implement advertising campaigns as deemed necessary by contributing committees

Coordination Requirements

• Director of Marketing
  • Assistance with promoting benefits to members
• Director of Membership
  • Assist with promoting annual membership drive
• Director of Events
  • Networking event coordination
• Director of Government Relations
  • Ensure all advertising aligns with goals, mission statements, bylaws and vision of the SCoC
  • Ensure all advertising complies with applicable legislation

Chair – Ken Hoover

Advertising Committee

Committee Responsibilities

• Organize and execute business member networking events

Coordination Requirements

• Director of Marketing
  • Assistance with promoting events to members
• Director of Membership
  • Communication to current members
• Director of Events
  • event coordination

Chair – Leisa Trainer

Networking Events Committee

Committee Responsibilities

• Plan and organize SCoC involvement with the annual Sports Day event as determined by the board

Coordination Requirements

• Director of Marketing & Communication
  • Assistance with promoting Chamber activities as part of the main event
• Director of Membership
  • Communication with current members for sponsorship/volunteer/involvement opportunities
• Director of Events
  • Assistance with organization/execution of Chamber activities during the weekend event
• Director of Beautification
  • Assistance with signage or event related décor in the town in relation to the event
• Director of Government Relations
  • Communications regarding member benefits through other Chamber associations

Chair – Erin Jenkins

Sports Day Committee

Committee Responsibilities

• Organize Remembrance Day ceremonies

Coordination Requirements

• Director of Marketing
  • Promotion of the events
• Director of Events
  • General support
• Director of Government Relations
  • Assist with obtaining necessary County permits
• Director of Beautification
  • Coordination of town décor related to the event (poppies, wreaths, signage)

Chair – Jeff Matthews

Remembrance Day Committee

Committee Responsibilities

• Organize annual parade and associated events

Coordination Requirements

• Director of Marketing
  • Assistance with promoting the events
• Director of Membership
  • Notification of event and invitations to participate/donate/volunteer
• Director of Events
  • Assist in event coordination
• Director of Government Relations
  • Assistance with obtaining permits, road closures, policing etc
• Director of Community Relations

Chair – Erin Jenkins

Christmas Parade Committee

Committee Responsibilities

• Develop parameters and vet candidates for awards and bursaries

Coordination Requirements

• Director of Marketing
  • Assistance with promoting the award availability and recipients

Chair – Erin Jenkins

Awards & Bursaries Committee

Committee Responsibilities

• Oversee the planning, organization of volunteers and manage set up/tear down of seasonal décor including poppies, bows and Christmas lights

Coordination Requirements

• Director of Events
  • scheduling of set up/tear down of decor items in coordination of event timing
• Director of Beautification
  • General assistance
• Director of Government Relations
  • Communications with local government for infrastructure requirements
• Director of Community Relations
  • Liaise with community members for feedback on décor location, design, timing etc

Chair – Jenny Bryce

Seasonal Décor Committee

Committee Responsibilities

• Oversee the planning, organization of volunteers and manage set up/tear down of seasonal planters

Coordination Requirements

• Director of Beautification
  • General assistance
• Director of Government Relations
  • Communications with local government for infrastructure requirements
  • Assist with grant applications for funding
• Director of Membership
  • Coordinate membership drive with planter sponsorships

Chair – Jim Lamb

Seasonal Planter Committee

Committee Responsibilities

• Oversee the planning, organization of volunteers and manage set up/tear down of seasonal planters

Coordination Requirements

• Director of Beautification
  • General assistance
• Director of Government Relations
  • Communications with local government for infrastructure requirements
  • Assist with grant applications for funding
• Director of Membership
  • Coordinate membership drive with planter sponsorships

Chair – Jim Lamb

Seasonal Planter Committee

Committee Responsibilities

• Promote the local community as a tourist destination

Coordination Requirements

• Director of Membership
  • Promote tourism activities as a membership benefit
• Director of Marketing & Communication
  • Work together to develop marketing plans focused on tourism
• Director of Events
  • Work together to promote events that encourage tourism
• Director of Community Relations
  • Encourage community involvement in development of tourism plans

Chair – Phil Freeman

Tourism Committee